As of October 1, 2023, Iowa State University is using the GSA rate to determine daily meal per diems and maximum lodging room rates for all travel!
Additional information regarding per diem and meals while on travel, along with a link to the GSA rates can be found on the meals section on the allowed travel expenses website
Additional information regarding lodging while on travel, along with a link to the GSA rates can be found on the FAQ-Lodging
If you don’t yet have a T&H Card and need one for travel or to make hospitality purchases, visit our How to Get a T&H Card Webpage for instructions on how to apply.
How does this effect faculty hosting international visiting scholars? A visiting scholar must have a source of financial support from outside of Iowa State. However, the college, department or school, center or institute may decide it is appropriate to provide some reasonable expense support, where appropriate and applicable. Allowable living expenses that can be supported include:
- Meal per diem: $63/ day (without incidentals) or $68/ day (with incidentals) can be reimbursed to the visiting scholar (via the “Expense Report for NonWorkers” in Workday) as opposed to direct payments for items. Updated 10/21/2024
- On-campus housing: Payment for housing is allowed only for University (Department of Residence) housing, either as a direct payment by the department or reimbursement.
- Travel Reimbursement: Reimbursed expenses for visiting scholars may include travel to and from the University at the beginning and end of the visiting scholar designation.
Payment of expenses should follow general University policies and processes. To the extent you have any questions about these policies and permitted reimbursements generally, consult with the respective fiscal officer within your department who can also advise you of any internal college policies that may have been implemented to cap the amount of reimbursement.
Paid international student internships: Student internships can be either unpaid or paid through a stipend, students are not eligible for a meal per diem.
- Procedure for Paid Intern (Pre-approved program, and paid via a stipend): The payment in Workday is made via the "Supplier" set-up and a "Supplier Invoice" which must indicate whether the intern is a Non-Resident Alien for purposes of tax withholding - contact your Finance Delivery Team member for processing the payment. So as not to create a financial hardship for students, stipend payments should be made on a regular basis or at least on an incremental basis; not in a lump sum at the end of the experience. Please consult the funding organization's website for additional stipend guidelines.